Calling WINGS2014 volunteers!

Even if you think that the excitement of WINGS2009 is only just over, it is already time to start planning WINGS2014!  WINGS2014 promises to be even bigger and better than WINGS2009.

Our first step is to appoint the WINGS2014 Steering Group which has eight members : three from Berkshire Scouts, three from Girlguiding Royal Berkshire, and the two County Commissioners.  Some more details about the role of the Steering Group are below.

The Steering Group meets for an evening every few months, and you will be supported in your role by those previously involved in the Steering Group as well as members of the wider County team.

As a member of the Steering Group, you will further extend and develop your own skills in setting and overseeing a visionary and exciting strategy for an event with a turnover of in excess of £1m.   Playing a key part in formulating such an exciting event is an exciting personal development challenge!  Are you - or someone that you know - up for it?

Any/all members of Berkshire Scouts are invited to nominate themselves to be members of the Steering Group – or to nominate others to be members of the Steering Group.

Simply send an email to hamish.stout@berkshirescouts.org.uk giving your name or your nominee’s name, together with a short explanation of why you think you/they would make a good Steering Group member for WINGS2014.  The emails must reach Hamish by or during 25th July 2010.  Please also email Hamish if you have any questions that you want answered before you make a nomination.

Prospective Steering Group members will be involved in informal discussions during August 2010 and will be appointed in good time before the first Steering Group meeting on Saturday 18th September (daytime).

ABOUT THE STEERING GROUP

The Steering Group brings Girlguiding Royal Berkshire and Berkshire Scouts together for the purpose of supporting WINGS. It represents the two organisations and, specifically the Executives of both organisations.

The Steering Group meets at least quarterly and at the appropriate time appoints and thereafter supports the Project Team [the team responsibly for delivering WINGS2014]. The Group meets more frequently if required, especially in the months immediately prior to WINGS. In particular, the Steering Group is concerned with:

• Policy and strategic questions– the big issues that will ensure the WINGS Experience and its core objectives are fully delivered
• Ensuring the two County Executives can fulfil their roles as “Trustees” in relation to the financial status and management of WINGS2009. The WINGS objectives require the event to be priced at a level that enables it to be “financially self sufficient”.
• Ensuring final audited accounts are presented by the Project Team in a timely manner and in a format acceptable to the two CEC’s
• Risk Management – ensuring the Project Team identifies, manages and mitigates key risks to WINGS and the two CEC’s.
• The appointment of the Camp Leader, other members of the Project Team and their deputies. The objective is to ensure the best available person is appointed for each role regardless of the organisation to which they belong. In the case of appointment of the Camp Leader input will be sought from the two CC’s.
• Delivery-related work and decisions that are required before the Project Team is appointed.  Including, for example, the date, venue, cost, maximum size and overall vision
• Providing regular updates to the two CEC’s in the form of high level progress reports and updates on risks and issues